August 2024 – Minutes – Croftburn Allotments

August 2024 - Minutes

Croftburn Allotments Association
Committee Meeting Minutes

Date: Tuesday 30 July 2024
Time: 18:30
Facilitator: Maurice Randall (MR)

In Attendance: Iain McMurtie (IMC); India Misick (IM); Gregory Metcalfe (GM);

Apologies: Emma Laughland (EL); Andrew Thompson (AT)

1. Agree Minutes

2. Matters Arising

Our thanks to Joode for her support and commitment to the Committee all these years and we wish her well in her next adventure as she resigns from the committee and gives up her plot at Croftburn Allotments.
A neighbour emailed to ask if the hedge on our side could be reduced. IM to contact the council to ask if they can do this.

3. Secretary Update

IM to thank Miranda for the upcoming offer of a Pollinator Talk at the next Communal Day
Email sent to all members asking for volunteers to help with the Harvest Festival day. Only two responses received. IM suggested canceling the Harvest Festival as it would be a lot of work to organise and we don’t have enough volunteers. MR to action this in due course.
Email received from Plot 37 who was upset some chairs had been removed from her plot. MR has been in contact with XXX and those who took the chairs, and it seems there was a misunderstanding. All has been replaced.
Plot XX was in contact regarding an issue with the boundary with XX. IM put Plot XX in touch with Plot XX to allow discussion of the matter between them, and the issue was swiftly resolved.
IM contacted all plotholders who haven’t yet attended any communal days or logged any communal hours and received responses from XX, but no responses yet from XX

4. Plot Updates

XX from Plot Q has been in touch to apply for plot 24
Plot XX has been contacted as their plot is overgrown. MR to email
Plot XX given notice they are leaving – EL in contact
Plot XX – overgrown and not attending
Plot XX – No work has been started – EL to email as still in probation period.
Plot XX – struggling, and have been to cut down some overgrowth on their plot but have health issues which make regular maintenance difficult. Plan to be discussed going forward.
No further updates received from EL regarding plot emails prior to meeting.

5. Treasurer Update

6. Maintenance Update

Recent communal days have been successful and general maintenance of the allotment is good.
Hedge to be tackled next Communal Day

7. Ongoing Matters

GM and EL have given comments. MR to finish drafting polytunnel policy
MR meeting GM at next Communal Day to discuss Inspections. Will forward proposed documents to GM to be reviewed and discussed at the next Committee Meeting.

8. Next Meeting