Updated 30.11.2024

Croftburn Allotments Association Constitution

All plot holders should read the Constitution carefully, note and observe this.

All members should be aware that, when they sign application form and their council missive of let, they are signing a mandatory document and are required to keep to the Rules of the Association.

1. Name

The Association shall be known as Croftburn Allotments Association (hereinafter, “the Association”).

2. Objectives

The objectives of the Association will be:

a. To manage and supervise Croftburn Allotments for the benefit of the Association, in accordance with Glasgow City Council Rules and Regulations and conditions of let and in accordance with the Association’s General Rules and Constitution and Conditions of Let.

b. To provide, by whatever means agreed by the Membership, support for the plot holders and opportunities for the public to learn about allotments and their cultivation.

In pursuit of these objectives, the Association agrees to adhere to the Equality Act 2010

3. Membership Subscription and Fees for rental.

a. Membership will be confined to persons who are resident in the City of Glasgow, whose annual Subscription is fully paid prior to completing a Council missive, and who undertake to cultivate their Allotment in accordance with Glasgow City Council’s Rules and Regulations and conditions of let and Association Rules and Constitution and conditions of let.

b. The annual Association Membership Subscription will be determined at the previous year’s AGM. In addition to the Association Membership Subscription, members pay an Annual Rental fee to Glasgow City Council. Changes in the Annual Rent will be notified to members in advance of the AGM, but are not open to alteration by the AGM.

c. Members who fall into certain categories will pay a concessionary annual rental fee to Glasgow City Council.

d. The due date for the payment of Association Subscription will be decided at the association AGM. These should be made, in one single payment, to Croftburn Allotments.

e. Allotment rental fees must be paid direct to Glasgow City Council upon of receipt of an invoice.

4. Allotment Leases

a. It is permissible for an Allotment lease to be in the names of two eligible persons. Where a lease is in the names of two persons, the registered lessee must be a member of the Association but it is permissible for a second person also to be a member, but they will have no voting rights.

b. If a plot holder wishes to introduce a second eligible person to the lease, he/she will inform the Membership Secretary in the first instance, and notify the council in writing, and will become known as a Named Helper upon agreement. Should a Named Helper wish to become a Joint Holder, they will be required to join the waiting list and only become eligible once they have attained first position on the waiting list held by the council and at the discretion of the Committee. The second person (Joint Holder) will be added to the lease and assume continuity rights.

i. All responsibility for the maintenance of the allotment and fees resides with the Main Plot Holder, including the behaviour of a Named Helper and/or anyone with them.

ii. A Named Helper has no voting rights

iii. All correspondence will go to the Main Plot Holder in the first instance

iv. Should a Named Helper be removed from a Main Plot holder’s details, rule 4b will be implemented when assigning a New Named Helper in the future.

v. There are no rights of succession on any Allotment Plot.

vi. No Member may exchange their plot with another member without prior permission of the council.

c. The Waiting List will be maintained by Glasgow Council and will offer an available Allotment Plot to the first Applicant on the Waiting List having regard to the provisions of the 2015 Act and what has been requested. (Awaiting Council response 11/2024, will continue to hold and manage at Croftburn Allotments until reply)

d. All new Association members will have a probationary period of three months from the date of their application form and paying their (non-refundable) annual subscription.

e. All new Association members will have a probationary period of three months from the date of their application form and paying their (non-refundable) annual subscription.

5. Management Committee

a. The Association members shall appoint a Committee consisting of:-

• • Chairperson
  • Secretary
  • Treasurer
  • Membership Secretary
  • Maintenance Officer/s
  • 2 other members

b. Only members who have been registered with the Association for one growing season or more are eligible to be nominated as an Office Bearer.

c. Elected Committee Members may only be appointed as Official Office Bearers/Other Member at an AGM or EGM. Out with these meetings, any member joining the Committee as an Office Bearer/Other Member will have an Acting role until such time an election can take place at an AGM or EGM vote. The Committee must vote and record the vote in the minutes on such occasions.

d. Office Bearers will normally be appointed for a period of three years and may also stand for re-election.

e. The Committee will have the power to manage the affairs of the Association between AGMs. The Committee will carry out any instructions given to them by the majority of Members at an AGM.

f. If required, the Committee will have the power to form a sub-Committee.

g. The Committee will appoint an Inspection group who will assess the plots four times a year and has the power to ensure main and half plots are 65%, and micro plots are 75% cultivated, with premises that are well maintained, and structures not exceeding 35% of overall plot in accordance with the Association’s Rules.

6. Meetings

a. The Committee will meet quarterly or more frequently, at the discretion of the Chairperson or Secretary.

b. There will be four Association meetings, including the AGM, held throughout the year.

c. The AGM shall be held before the end of November each year.

d. An Extraordinary General Meeting may be summoned upon request, in writing of ten    members. Notice of an EGM must be no less than 14 days.

e. Notice in writing will normally be given of motions or business to be brought forward at an AGM, at least two weeks prior to the AGM.

f. At the discretion of the chair, relevant business may be discussed at the AGM, without prior notice.

g. To ensure that AGM business is fully completed, any guest speaker invited to address the meeting will do so after the business of the AGM is completed.

h. The Committee may remove any officer or committee member from the Committee. This can be done by a simple majority following an open discussion of the issues.  The individual member will have the opportunity to put his/her point of view prior to any decision.  If required the decisive vote may be conducted in confidence however, the voting numbers will be recorded in the minute.

i. Every proposed amendment to the Constitution, and every proposed amendment to the Rules, shall be placed before the Association at an AGM or EGM individually. The Association shall vote to approve, reject or vary every proposed amendment individually.

7. Rules and Procedures at Meetings

a. Chair:All meetings will be chaired by the Chairperson, or by another Association Member, as agreed by those present.

b. Voting: All votes will be decided by a simple majority of the Members present. In the event of a tied vote, the Chair shall have the casting vote.

c. Quorum: The quorum for Committee Meetings is four elected Members, for other meetings, nine Members.

d. Disputes: In the event of any dispute over the conduct of a meeting, the decision of the Chair will be final.

8. Constitution and Rules

A copy of the Constitution and Rules of the Association shall be available on website and a paper copy will be provided to all new Members.

9. Finance

a. All monies raised by the Committee will be applied to further the objectives of the Association (see Clause 2) and for no other purpose.

b. No member of the Committee will normally be paid fees or receive any remuneration other than pre agreed receipted out-of-pocket expenses, directly related to Association activities.

c. The Treasurer will maintain, in credit and good order, the funds within the Treasurers Business Account with the Bank of Scotland and those funds within the Castlemilk Credit Union Accounts, Shares One and Two, which solely relate to the cabin key deposits and returns.

d. The Treasurer will keep proper account of the finances of the Croftburn Allotments Association and will pay all monies, not immediately required, into the appropriate account/s as named above, in the name of the Association.

e. The Treasurer will maintain a record of procedures, agreed by the Committee, and held by the Chairperson.

f. The Treasurer will manage for future expenditure. E.g. Insurance and hall lets

g. The Treasurer will manage/ring fence within the Bank of Scotland account any money received by grants or funding. The member or committee member who has applied for said funding will liase with the Treasurer throughout the funding process. The Committee will be advised of all funding applications and their outcomes.

h. The Treasurer will retain funding applications, costs and receipts as required by the funding body. The application, accounts, and receipts must be retained for a period of 6 years to enable monitoring/scrutiny by GGC Grants Team or any other funding body should they request it.

i. The Treasurer will pass all information onto successive Treasurers for future record keeping.

j. All withdrawal and deposit transactions will be notified to the Chairperson and one other signatory in writing (by email) on an ongoing basis.

k. The monitoring of accounts will be by the Chairperson and one other signatory or Committee Member of Croftburn Allotments Association, by email, on a regular basis.

l. The Treasurer shall close the annual account on 31st October each year and prepare income and expenditure statements for a Profit and Loss Account and Balance Sheet for independent examination. The verified accounts shall be forwarded to the Croftburn Allotments Association Committee prior to the AGM and also be available to members as part of the agenda for the Association’s Annual General Meeting.

m. The Treasurer shall make available a report at each AGM on income and expenditure and liabilities up to the 31^st October, and make available at the meeting the most recent bank statement. The Treasurer’s financial report shall be recorded in the minutes.

n. Any expense exceeding £50.00 must be sent to the Membership via email with an expected response of 24-48 hours and 9 or more members in agreement of the expense for it to be passed as accepted. There will be no requirement to notify membership if the expense is regarded as an emergency repair, insurance, machinery parts or other essential maintenance items (eg paint, fuel).

 10. List of Members

The Membership Secretary shall keep a chronological membership list, by plot number, with the following details recorded respectively against a member’s plot. Plots will be listed in ascending order.

a. Name, address, telephone number and email address of a member, Named Helper or second eligible Member.

b. Date of joining and leaving, and reason for leaving

c. Date of receipt of joining and payment of annual subscription and for refundable deposit for a key to the communal cabin

d. Any member may see all data concerning themselves recorded on the official   list of members, and in their own interest must notify any change of details to the    Membership Secretary.

11. Cessation of Membership

A member shall cease to be a member in the following eventualities:

a. The member’s death

b. The member’s resignation

c. The non-payment of the annual rent and subscriptions thereof for a period of 28 days after these have become due.

d. Termination of Lease

Reference to rule “at the discretion of Committee”

12. Mediation and dispute resolution

Where a dispute arises between the Association or any of its officers and any member or persons claiming on behalf of a member or under the Rules, or in case of any complaint against any member, the Committee should, in the first instance, try to resolve the dispute.

If the dispute is not resolved then representation can be made to Community Safety Glasgow who offer all Association members a free and confidential mediation service.

13. Alterations

Proposals to alter this Constitution can only be made as a Resolution at an AGM of the Association. Alterations will be made as a result of resolutions passed by a simple majority of members present.

14. Dissolution

If the Committee, by a majority, decide at any time it is necessary or advisable to dissolve the Association, it will call a meeting of all the members of the Association. Notice will be not less than 4 weeks, and will state the terms of resolution to be proposed.

Adopted on behalf of Croftburn Allotment Association on the 30th November 2024:

Maurice Randall – Acting Chairperson – 30.11.2024

India Misick – Secretary – 30.11.2024

Updated as of 30.11.2024

Croftburn Allotments Association Rules

All plot holders should read these Rules carefully, note and observe them.

All members should be aware that, when they sign application form and their council missive of let, they are signing a mandatory document and are required to keep to the Rules of the Association.

The rules are intended to aid plot holders and maintain Croftburn Allotments to a high standard.

A current copy of the Rules and Constitution will be provided to each new member and be available on the Croftburn Allotment web site, https://croftburnallotments.co.uk

1. Plot Maintenance

a. Plot holders should strive to grow organically and no chemical substances including weed killers, pesticides or herbicides are to be used on plots.

 b. Plots must be numbered. All plots must be work in progress by the first plot inspection of the year. Plot holders shall ensure their plot is maintained in a cultivated, weed free and tidy manner throughout the season. No plot shall include a ‘wild area’ and any permissible structure (e.g shed, greenhouse, cold frame etc) should be maintained throughout the year.

c. A minimum of 65% of full and half plots, and 75% of micro plots should be cultivated, wholly or mainly for the cultivation of vegetables, fruit, herbs, or flowers

d. Plot holders must maintain paths adjacent to their plots. The paths must be weed free and in good condition of repair, providing clear access where necessary. No materials shall be stored on adjacent pathways required by members to access their allotments or restrict others from accessing their plot. Should grass be used for internal paths, this must be kept short and maintained to prevent it spreading to other areas of an allotment or other allotments.

e. Divisions between plots will be maintained as per original fencing feature, or a fence of a maximum height of one metre and be responsible for the safety and maintenance of the structure. (Hedging to a max height of 1.5m). Shading of adjacent plots from growth of plants should be avoided with no hedging being planted or permanent barriers being erected with the exception of a fruit cage.

f. All plot holders (excluding Micro Plots, see Annex A) shall ensure that all biodegradable waste material e.g. green materials; cut flowers, fruit and vegetable etc. and brown materials; paper and cardboard items, etc. shall be suitably composted. Plot holders must ensure that plastic/paper/metal/glass/wood waste does not accumulate on their plots. Non-compostable waste must be removed from the allotment site.

g. Plot holders are allowed to grow fruit canes. Fruit trees may only be grown on full and half plots and should be on dwarf rootstock which may be grown to a maximum height of 1.8 meters with all tree branches to remain within the boundary of the allotment plot and which should not obstruct any pathways, cause shading or root spread to neighbouring plots, or trained in espalier design.

h. The disposal of pernicious or seeding perennial weeds, green waste, or any other rubbish from any plot shall be the main plot holder’s responsibility and should be removed from site.

i. The burning of rubbish on a plot is only permitted between the months of October to March, inclusive, and is only organic material arising from the allotment plot and the material cannot be composted. No fire should be left unattended.

j. No waste material, rubbish or rubble is allowed to be tipped or dumped on the perimeter area surrounding the plots or any other common area.

k. No plot holder shall bring material onto their plot that cannot be used within 3 months for the purposes of construction, paving or infrastructure work. Excess quantities of construction materials not being used will be regarded as stored goods and the plot holder requested to remove them. Failure to do so may result in the materials being removed and the Plot Holder being charged with the cost and notice of termination given. This rule is effective from 1^st July 2022.

l. The allotment or any structure erected thereon shall not be used for the storage of any goods, materials or supplies other than those used directly in the cultivation and maintenance of the allotment.

m. No carpets, underlay, artificial grass or other flooring materials or tyres should be used on common paths, on plots, on paths within plots or on compost bins or heaps, to ensure that certain chemicals do not leach into the soil.

n. If a plot holder is unable to maintain their plot the plot holder must advise the Committee as soon as possible and agree a course of action, for someone to look after the plot during his or her absence. If the plot holder has problems arranging cover, they should contact a Committee member.

o. All members are expected to routinely help with the maintenance of common areas. Site maintenance is programmed for the first weekend of each month from March to November. All members are required to contribute a minimum of six hours per year of activity to routinely help with the maintenance of common areas.

p. Water is a valuable resource, and it is important to reduce the consumption of mains water. Plot Holders (excluding Micro Plots, See Annex A.b.i) shall collect and conserve water and are required to have a properly fitting lid on any water butt. Hoses shall be used with due consideration to other plot holders.

q. Hose pipes attached to sprinklers systems are prohibited. Hose pipes may be used to water directly if handheld or fixed to personal water butts. Water supplies will be turned off in the winter months (November to March).

r. Communal tools are stored in the cabin and are available for all Members to use. These tools should be must be cleaned after use and returned to the cabin. Please do not store communal tools in your hut. Petrol tools must be signed out by a committee member.

s. Members of Full and Half plots must not make any well or pond on the allotment plot without the prior written permission of the Council and committee, and must ensure their pond is safe to avoid drowning. i.e. Covered with mesh or netting.

t. Plot holders should strive to grow organically and no chemical substances including weed killers, pesticides or herbicides are to be used on plots. Any Member found to be using non-organic chemical substances in the process of weed or pest control will be subject to immediate lease termination.

u. Weed suppressant material may be used under internal paths of an allotment, or on a temporary basis as a means of weed control on growing areas over the winter months to reduce the time needed to weed in Springtime.

2. Permission Required

a.No plot holder shall trespass on another member’s plot without agreement from that plot holder. No member shall trespass on or remove items from a vacant plot without written permission from the Committee. Any member
found removing items from any plot, occupied or vacant, without permission, will be sent a written letter and directed to rules 6.a and 6.g. and may result in immediate termination if found responsible following an investigation by CAA Committee.

b. Any Committee Member, in the course of their duties, may access a plot without the agreement of the Plot Holder.

c. No structure can be erected on an Allotment Plot without the prior written permission of the Council, notifying the committee in the first instance. Such structures can include but are not limited to sheds, glasshouses or polytunnels and these are restricted to a maximum size of 2.5 metres x 1.8 metres x approximately 2 metres height on a 125m2 or larger plot and should not exceed 1.8 metres x 1.2 metres x approximately 2 metres height on an Allotment Plot smaller than 125m2.

• • The total area occupied by structures should not exceed 35% of the total Allotment Plot area.
  • Plot holders must submit plans detailing size of any structure and its
    location on their plot to the Committee for consideration.
  • No glass is to be used in any structure.
  • A maximum of two structures (including a hut) is permitted per plot and these must not have a detrimental effect on adjacent plots e.g., create shade, obstruct paths.
  • No structure should be within 50cm of an inside a boundary.
  • Concrete/masonry block type walls/foundations/pads (or similar) are not permitted on any Allotment Plot. Postcrete should only be used with the prior agreement of the Council and should be removed by the member at the end of their Lease.
  • Fruit cage areas cannot exceed 25m2 unless permission from the Council has been obtained and must be kept in a safe condition.
  • Microplots are not permitted to erect any large structures. See Annex A
    Rule c.

3. Behaviour

a. No alcohol is allowed to be stored or consumed within the boundaries of the allotment except during organised events.

b. Smokers are reminded of current legislation. This will be in force on the allotments. Cigarette filters are not readily biodegradable; please dispose of your litter carefully. Cigar/cigarette ends must be extinguished thus avoiding the possibility of accidental fires removed from the site.

c. No plot holder will bring, grow, or use illegal substances at the allotment. Should a Plot Holder do so, their agreement will be instantly terminated, and details passed to the proper authorities.

d. The use of homemade weed killer, which is illegal, is not permitted.

e. No flags are permitted to be flown on site either on a plot or any other structure.

f. Excessive noise will not be permitted on the plots, including the playing of sound systems, shouting and/or abusive language. This is not an exhaustive list. Please respect your neighbours on and surrounding the allotment.

g. Plot holders who bring children to the allotment are responsible for the children’s safety and behaviour.

h. No member shall enter or leave the allotments other than by the authorised gateway.

i. Gates must be locked on entering and leaving the allotments, at all times. Combination locks must be scrambled, and codes must not be given to anyone except Plot Holder and Named Helpers. This includes unauthorised deliveries.

j. Plot holders who bring visitors to the site will be responsible for their safety and behaviour. Visitors must not be allowed to walk around the allotments unaccompanied.

k. If any plot holder has occasion to complain about the behaviour of any other plot holder or any visitor, they should try and resolve the matter amicably. If this is not possible the complaint should be referred to the Secretary who shall inform the committee.

l. Donated material e.g., shredded bark and leaves is available for all plotholders. Please consider other plotholders. Any Plot Holder organising a delivery, must notify the Committee first.

4. Plot Inspections

a. There will be four plot inspections programmed between April and October. The criteria for the plot inspections will be available for all Members to view on the Croftburn Allotment web site.

b. New plot holders will not have any plot inspections during their three-month probationary period.

c. Plot Holders who fail an inspection will be informed as per Rule 6b. Plot Holders falling within 5 points of a failed inspection will be notified to enable an improvement to be made.

5. Miscellaneous

a. Allotments are provided for the personal use of plot holders. Plot holders may not sell their produce for commercial gain.

b. No person is permitted to hold more than one plot leased by Glasgow City Council.

c. A First Aid box is located in the communal cabin. If any item is used from the First Aid supplies, please inform a Committee Member so that it can be replaced.

d. If a member would prefer contact by post they should declare this on their application form.

e. If a member’s contact details change, they should inform the Secretary.

f. Dogs are permitted on site only when under control on a leash, well behaved and to stay on a plot holders’ allotment at all times. Dogs are not permitted to fowl any area of the allotment and all excrement must be removed at once and from site by the end of the day.

g. Willow must not be grown on allotments.

h. Members should be vigilant for rats, rabbits and other vermin, and report to the committee where evidence of vermin is observed, who will notify Glasgow Council.

i. If a Member behaves in a manner which causes fear, alarm or severe disruption to any person, the Member may be suspended on a precautionary basis removing access to the Allotment Site and Plot and shall be issued with a Final Warning Letter. In such a situation a Named Helper will be given access to the Site and Plot with the sole purpose of maintaining the Plot in good condition. The Named Helper will not be eligible for Allotment Association membership but will be bound by these Regulations as a Tenant would be.

6. Termination of Lease / Expulsion of Association Members

a. The Committee has the authority to terminate a lease (see 6.b) on the grounds of inadequate plot maintenance, (including but not limited to weeds, detritus or dilapidated buildings or structures on the Allotment Plot and the level of Cultivation, and consider what a lack of maintenance could have on a neighbouring Allotment Plot) or any other reason that causes the Association to be brought into disrepute, at any time.

b. If the plot falls below the required standard of maintenance, which is, the plot is being worked and is 65% (Main and Half Plots) / 75% (Micro Plots) cultivated, it is generally weed free, paths within the plot are in good repair and the common path is being maintained then:

i. A letter of Encouragement will be communicated to the plot holder, by the Membership Secretary of the Association, giving 21 days in which to rectify matters to reach the required standard. All communication regarding this matter will normally be by email unless the member has agreed an alternative manner with the Membership Secretary.

ii. If there is still no improvement a Final Warning communication giving a further seven days to reach the required standard will be issued.

iii. If there is no improvement, after the above time period, the member will have their membership of the Association terminated and they will be given 21 days to collect any items as listed in 6.h i – vi below.

c. Plot holders must reply to communication from the Association Secretary, stating their intentions to improve their plot.

d. All plot holders have a right of appeal to the council within 7 days from receipt of a termination letter. A copy of the appeal letter should be copied to the Secretary. Any member who appeals their membership termination, retains the right of access to their plot during the appeal process and any further correspondence regarding the termination will be directed by the council.

e. Any new member will be subject to a three-month probationary period during which the conditions of Rule 6 do not apply. If after six weeks, the Committee determines that the plot has not been maintained or cultivated the new plot holder will be sent a Letter of Encouragement and asked to meet with the committee. If the plot has still not being maintained or cultivated at the end of the remaining six weeks of probationary period, the member will be requested to resign from the Association with immediate effect without recourse to rule 6.

f. A lease will be terminated for non-payment of rent payable to Glasgow City Council and or any Association Fees.

g. If any serious complaint is/are made against a plot holder(s), and the Committee after investigation of the complaint/s, is satisfied of its/their validity then the Committee, by a simple majority can expel the plot holder from membership of the Association. Following the investigation, the plot holder will be notified of the Committee’s decision and the plot holder will have the right of Appeal within seven days to Glasgow City Council. A copy of any Appeal letter must be sent to the Secretary of the Association.

h. Any member who wishes to terminate their membership, or who has it terminated, must remove the following from the plot, within 21 days, before the new plot holder takes over, unless a suitable arrangement has been made with the new member, leaving the plot in a suitable condition to be re-let:

i. Any cultivating material belonging to the plot holder

ii. Any cultivating equipment belonging to the plot holder

iii. Any waste and refuse.

iv. Any building or structure, other than the provided shed.

v. Any postcrete

vi. Any trees or fruit trees

7. Applications

a. Any prospective member must declare if, previous to applying for a plot at Croftburn Allotments, they have had a plot, either on a council or private site. They should also state the reason why they left this site.

8. Committee responsibilities

a. It is the responsibility of the Committee to propose the revision of these rules as required for ratification at the AGM, and to ensure that plot holders are aware of them.

b. It is the responsibility of the Committee to make all plot holders aware of the Association Constitution and to organize Meetings of the Association as required, in particular the AGM.

c. Members contact details will be available to only the Chairperson, Secretary, Treasurer and Membership Secretary.

9. Subscriptions and Fees

a. The annual Association fee is £25 (which can be varied at the AGM), which must be paid prior to submitting a council missive. There may be a reduced fee dependent on time of year a Plot Holder joins. This fee will be reviewed at each AGM.

b. A fully refundable deposit of £10 is required for a key to the communal cabin.

Adopted and ratified at the AGM held on 30th November 2024 on behalf of Croftburn Allotments Association.

 Maurice Randall – Acting Chairperson – 30.11.2024

India Misick – Secretary – 30.11.2024

ANNEX A – Rules for Micro Plots

a. A border must be erected at the front of each micro plot to prevent soil movement.

b. Erection of sheds, greenhouses, or other structures on micro plots is NOT

In addition: 

i. No water butts.

ii. No trees (fruit or otherwise).

iii. No ponds.

c. A bench, seat or storage box would be permitted with maximum dimensions of depth 500mm, height of 600mm and width of 1200mm

d. No material should be placed on the paths between adjacent micro plots.

ANNEX B – Rules Specific to EAST SIDE Micro Plots

a. The wayleave boundaries at the rear of the micro plots must be maintained by the micro plot holder to facilitate access for residents to maintain their boundary properties.

b. No material should be placed on the wayleave boundaries.

c. Raised beds should be no higher than 18 inches/45cm.

d. Any fencing to delineate the plot must be no higher than 18 inches/45 cm.

e. The grass strip between the common path and the micro plot has to remain and must be maintained and kept tidy by the micro plot holder.

f. Soft fruits will be permitted where they are trenched appropriately to contain roots and restrict potential invasive aspects of soft fruits.

g. Tool storage will be permitted but only on the plot, not on wayleave area or encroaching either the front border or paths between plots.

h. No Compost bins are permitted.

Croftburn Allotments Meeting Etiquette Guidelines

It is important for suggestions and concerns to be raised in an appropriate manner and more importantly, solutions sought, and resolutions made effectively in a timely manner. This document aims to guide members on how we can best achieve those outcomes.

1. Treat everyone with respect
2. Be constructive
3. Make statements and ask questions relating to the statement
4. Explain reasoning and intent behind suggestions for future improvements
5. Identify needs to be met and offer solutions addressing that need
6. Manage expectations – CAA is a volunteer group working to manage and aims to improve the allotment for all members, not just a few
7. All Members are invested parties who have individual interests as part of the ‘allotment’. An individual member cannot work without the whole allotment and the allotment cannot run without individual members forming the group
8. Side conversations should be taken outside the meeting or wait till the meeting is concluded to allow for points and solutions to be presented in the best way possible
9. Please place mobile phones to silent to allow for the least amount of distraction while the meeting continues
10. Insults, bullying and outbursts will not be tolerated, and member/s will be asked to leave the meeting. No member should be personally attacked or criticized for their ideas.

Updated 04.12.2021

Croftburn Allotments Camera Policy

This policy explains the purposes, use, data storage and Member Rights for the use of a camera at the Croftburn Allotments Site. It should be noted that no video is recorded.

Signs have been erected at the site to inform Members, visitors, and local residents a camera is in operation.

Purposes of the Motion-Activated Camera

Croftburn Allotments Association seeks to operate a Motion-Activated Camera in a manner that is consistent with respect for the individual’s privacy. 

The principal purpose of using a Motion-Activated Camera is:

1. for the prevention, reduction, detection, and investigation of crime
2. to ensure the safety of plot holders and visitors during visits to the allotments

Monitoring, Recording and Storage

The camera images are taken only by Motion-Activation and are monitored by an agreed Committee Member in conjunction with the Membership Secretary.

The images are stored for a maximum of 7 days on a USB drive that is password protected after which time they are deleted unless used as part of an official investigation.

At no time will images be used in Social Media Posts or on the website. Images may be passed on to Police should Unauthorised persons be at the Allotment.

Applications for Disclosure of Images

Requests by Members for images relating to themselves or their children, known as a “Subject Access Request”, should be submitted in writing to the Secretary of the Committee, who will reply within 7 days.

To locate the images, sufficient detail must be provided by the Member in order to allow the relevant images to be located.

Images will only be sent to official recorded email addresses that is provided by the plot holder upon sign up. No images will be sent to email addresses not known to the Secretary.

Adopted and Ratified at the AGM held 4^th December 2021 on behalf of Croftburn Allotments Association.

Maurice Randall – Chairperson – 04.12.2021

David Cooke – Secretary – 04.12.2021

Full PDF here

Updated 01.10.2021

Croftburn Allotments Association

Joining and Membership Form

This agreement by ………………………………….……………………….………… and CAA made on ………….………………………., is initially for a 12-week trial period and dependent on plot cultivation and maintenance schedule of Plot number …………..….. / Micro plot …………..……

1. New Members will be:

a. Required to dig / create beds / growing spaces covering a minimum of 50% (75% for microplots) of the plot by …………………………………………

b. Subject to an observation and offered guidance at 6-weeks (……………………………………) and 12-weeks by committee members

c. Required to maintain perimeters, paths, and beds

d. Expected to cultivate, as per GCC Food Growing strategy, mainly EDIBLE CROPS (Vegetables, fruit, and herbs) using ORGANIC PRACTICES. A few additional pollinating flowers are allowed

e. Required to maintain any grass on an allotment, which should be kept to path areas or around ponds

(Permission should be sought from the committee to increase any grass area on plots.)

f. TREES must be fruit bearing (dwarf/espalier type/M105 root stock) on Full and Half plots. (Trees are not permitted on Micro Plots) Please seek advice from committee members regarding the number allowed on a plot

g. BARK is free but shared. Please consider others need to use it.

If the agreed work is not carried out within the timeframe specified, the plot holder will cease to be a member of CAA, the CAA fees are retained and non-returnable, and the plot will be re-let.

(See Rule 6 of the Croftburn Allotments Association Rules)

2. Payment of the annual Association fees (£25.00) is required upon joining, then normally due by 15th January each year. The amount of payment on joining may be relative to the joining date.

3. A yearly missive is to be completed for rental of the plot from Glasgow City Council. Committee members will assist you with this. GCC will invoice you for payment directly.

4. A key deposit of £10 is required for use of communal tools within the portacabin, (or to obtain the toilet key/Hub key) which is refundable on return of the key.

I agree to read the Rules and Constitution of CAA which I have received today, and to abide by them.  A copy can be found in the Portacabin (Known as The Hub), website and Facebook group.                   …………..

I agree to the Rules set by Glasgow City Council which I received today.

On an ongoing basis, I agree:

• to maintain my allotment and shed
• lock the gates at all times and not to disclose the code to anyone not a Member of CAA
• agree that friends / visitors must be accompanied by the plot holder
• to commit a minimum of 6hrs communal work per year (see rule 1.o)
• to grow organically and not use chemicals
• to clean all communal tools after use.

I will seek permission from the Committee regarding any infrastructure changes on my allotment.

(e.g non-glass greenhouse / polytunnel / sheds)

(Half and micro plots are not permitted to erect any structures – See Rule 2.c)

Signed             …………………………………………………                   Date ……………………………….

Witnessed by  ………………………………………………..                    Date ……………………………….

Updated: 30.11.2024

Croftburn Allotments Association

Plot Inspection Guide 2024

Introduction

Croftburn Allotments Association (CAA) carries out regular inspections to ensure the allotment is being used properly, safely, and is enjoyable for all members, in line with Glasgow City Council guidelines. Inspections also support the “Glasgow Food Growing Strategy 2020-2025,” which aims to provide opportunities for Glasgow residents to grow their own fruits and vegetables within their local communities.

Growing our own produce offers several benefits, including environmental improvements, biodiversity, mental wellness, physical exercise, and access to fresh, organic food that hasn’t travelled long distances or been handled by many people.

Inspection Schedule    

Inspections occur four times a year, generally in May, July, September, and November, aligning with the preparation, growing, and harvesting cycles of the year.

Focus of Inspections

Each inspection should have a specific focus based on the time of year, but may also address other concerns or rules which may have been overlooked by a plot holder.

May Focus: Preparation for the Growing Season

This early inspection focuses on sheds, paths, and fences following winter. Ground cover materials should be fully removed, groundwork started, and some seedlings may be visible. An active approach to injurious and excessive weed removal is a priority.

July & September Focus: Full Cultivation and Ongoing Maintenance  

These inspections focus on actively growing vegetables, fruits, herbs, or flowers. Plants should be well-maintained, watered, and free of injurious weeds, weeds impeding favourable growing conditions, seeding weeds and/or excessive weeds. Unused areas should be well-kept, with no safety concerns. Waste should be regularly removed.

November Focus: End of Season Preparations and Winter Maintenance 

This inspection focuses on preparing a plot for winter. Beds may be covered, paths and sheds should be in good order, and rubbish should be removed. Plots should be ready to withstand winter conditions.

Ongoing maintenance outside these inspections is essential. The Committee may contact plot holders if their plots require attention due to storm damage, wear and tear, or neglect.

Allotments require significant effort in planning, soil preparation, growing and maintenance, which is often underestimated and very quickly leads to neglected plots affecting our entire community.

The Committee is eager to see members succeed at the allotmenting life and encourage members to inform the Membership Secretary of any changes in their circumstances prior to an inspection. Early communication allows the Committee to assist in managing the plot before it becomes unmanageable.

For further information, please contact the Membership Secretary at [email protected].

On the following pages, please find a detailed explanation of terms and requirements to guide inspectors while carrying out an inspection.

Plot Inspection Terminology

Boundaries: These are the designated edges of each plot, which may include wire fencing, sheet material, or wooden fences. Plot holders must maintain these boundaries, as they affect neighbours and public walkways.

Cultivation (65%/75%): Refers to, but not limited by, the preparing of ground and growing crops(including planting, tending, and harvesting). Fruit trees are also included in this definition. Crops should be attended to, not seeding or neglected.

Paths (External/Internal): External paths are shared walkways which other members use and should be well-maintained and unobstructed, while internal paths exist within a plot, providing access to beds and sheds should be maintained and accessible.

Shed and Structure Maintenance: A shed on a plot must be maintained, including the roof, walls, paint, and door. Greenhouses, compost bins, water butts, ponds, polytunnels, and fruit cages should also be in a good state of repair.

Uncultivated Areas (35%/25%): Areas not used for growing should be free of injurious, seeding and/or excessive weeds, with neat grass and properly pruned fruit trees (No taller than 1.8 meter and within boundaries of a plot).

Weed Free: ‘Weed-free’ in the context of an inspection, refers to a plot free of injurious weeds, weeds impeding favourable growing conditions, seeding weeds and/or excessive weeds. The explicit removal of injurious weeds such as Common ragwort – Senecio jacobaea, Broad-leaved dock – Rumex obtusifolius, Curled dock – Rumex crispus, Creeping thistle – Cirsium arvense, Spear thistle (other common names: Scotch Thistle, Bell Thistle) – Cirsium vulgare is of high importance.

Wild Areas: Only one designated wild area exists at Croftburn Allotments, located at the bottom of the allotment. No other wild areas are permitted on any individual plot.

FAQs

Who conducts the inspections?  

Inspections are conducted by three members. Volunteers are elected to this role. A committee member will oversee the management of the volunteers, hand out inspection forms and collate information for the committee.

How are inspections recorded?

Inspections are based on scoring criteria to maintain consistent standards across the allotment site. Scores are recorded over the course of a week. The scoring sheets are sent to and collated by the Committee Member who presents the findings to the Committee. (Photographs may be taken)

How are results communicated?

Inspection results are generally communicated via email, with only those close to failing or who fail an inspection being notified directly by email. It is the main plot holder’s responsibility to ensure their contact details are up to date.

What happens if I fail an inspection?

A “Letter of Encouragement” will be sent, providing 21 days to improve the plot. If improvements are made no further action will be taken and the member notified their plot is in a pass state.

If improvements aren’t made, a final warning with a 7-day grace period will be issued. Failure to improve will result in plot termination, with a further 21 days allowed to collect belongings.

How is Scoring Calculated to achieve a Pass?

Each inspection has a specific focus area for the time of year, although other areas may be highlighted if there is a particular issue with a plot. A minimum score of 32 or more for a full or half size plot and 30 or more for a Microplot should be attained. The result of three inspectors will be combined and then divided by 3 to form a final average score.

Inspection Criteria in Detail

The inspection sheet covers Three main areas for observation (65/60 POINTS)

1. OVERALL APPEARANCE (30/25 points)
   1. Plot is free of injurious weeds, weeds impeding favourable growing conditions, seeding weeds and/or excessive weeds. (5 points)
   2. Plot is being attended; free of rubbish and tidy (5 points)
   3. The minimum proportion of 65% (Full and Half plots) / 75% (Micro plots) space has been allocated for growing edible vegetables, fruit crops, herbs and/or pollinating flowers. (5 points)
   4. Structures are in a good state of repair (hut, greenhouse, cold frames boundaries etc.). If shed is present, it is maintained (5 points) – Micro Plots excluded
   5. Internal paths are clear, accessible, and well maintained (5 points)
   6. Eternal paths are free of obstructions, overgrown plants or weeds encroaching on common walkways? (5 points)
       
2. CULTIVATION (10 points)
   1. There is evidence of cultivation according to the Inspection Focus for the time of year? (5 points)
   2. Crops are not left to rot or gone to seed. Fruit trees are maintained below 8ft. (5 points)
      
      
3. UNCULTIVATED AREAS (10 points)
   1. This area is free of injurious, seeding and/or excessive weeds, any grass is kept neat and tidy? (5 points)
   2. Any furniture/equipment/storage items are safe. (5 points)

RULES BREACHED LEADING PLOT TO IMMEDIATE FAILURE

1. Is there any Willow, Bamboo, Japanese Knotweed, Giant Hogweed, Himalayan Balsam, illegal plants or excessive Broad-Leaf Docks or Bindweed growing?
2. Artificial grass, carpets, glass, tyres, other leaching chemicals, weed killer and/or excessive rotting wood?
3. Urgent Shed maintenance required?
4. Excessive materials on allotment?
5. Uncovered ponds or open containers causing a risk to life?

CONSTRUCTIVE FEEDBACK

Comments may be provided to direct improvements and highlight achievements

Scoring:

The THREE sections are numbered 1 to 3 and will be given a final total score by each volunteer inspector. 

Full and Half plots can achieve a maximum score of 50, with a minimum score of 25 or above being deemed a pass. 

Micro Plots can achieve a maximum score of 45, with a minimum score of 23 or above being deemed a pass.

Note, any rules breached leading to plot failure should include clear commentary.

Should an area of a plot need clear improvement a note should be made on the rear of the scoring sheet.

By request, plot holders have access to their overall individual inspection result within 1 month of an inspection. 

Generally, members will be notified of an upcoming inspection via email, website and noticeboard.

Procedures

• Passing an Inspection: Members will be notified of inspection results in a general email to those members who have maintained a clear pass.
• Close to Failure: Members scoring within 5 points of failure may be contacted to suggest improvements.
• Failing an Inspection: Detailed in the Association’s Rule 6.b, members failing inspections will receive a “Letter of Encouragement” with 21 days to improve, followed by a re-inspection. Continued failure will result in a final 7-day notice before termination of the plot lease. Appeals can be made to the National Environment Technician.

For more detailed guidelines, refer to the Croftburn Allotments Association Rules, Constitution, and Glasgow City Council’s horticulture resources.

• Glasgow Food Growing Strategy can be found at https://www.glasgow.gov.uk/CHttpHandler.ashx?id=50891&p=0
• GCC – Introduction to horticulture https://www.glasgow.gov.uk/CHttpHandler.ashx?id=53581&p=0
• Injurious Weeds Act 1959
  https://www.gov.uk/government/publications/identification-of-injurious-weeds

Updated: 30.11.2024

Polytunnel Policy
Guidelines

The purpose of this document is to establish some boundaries and provide guidance for members entering and using the polytunnel. The polytunnel layout exists as 2 parts. There is the Microplot nurturing and growing area and the Plug Plant growing area.

A Polytunnel Coordinator will be appointed from our Volunteer list who will liaise with the committee. The Polytunnel Coordinator may also be a Committee Member should a Committee Member be interested in managing and coordinating the polytunnel, volunteers and microplot holders. Currently the Secretary will note and liaise with microplot holders regarding communication and allocated space.

This policy document addresses each area of the polytunnel separately.

Part 1

Polytunnel Use Policy for Microplot Holders

1. Purpose

This policy outlines the guidelines for the use of the polytunnel by microplot holders within the allotments. The polytunnel is a shared resource intended to support the initial growth of seedlings, ensuring that all microplot holders have equal opportunity to utilise this facility effectively.

2. Exclusive Use for Seedlings / (if available space) larger plants

– The polytunnel is designated for the use of microplot holders for the purpose of growing seedlings. 

– The primary objective is to provide a sheltered environment for young plants during their most vulnerable stage before they are transplanted to individual plots.

– In December all shelves will be cleared and the polytunnel disinfected ready for the start of the new year in January.

3. Shelving and Identification

– All seedlings placed in the polytunnel must be kept on designated shelves to ensure organised use of space.

– Each microplot holder must clearly label their seedlings with their name and plot number. This will help prevent any mix-ups and ensure that all seedlings are properly identified.

– Only seedlings that are clearly marked with the owner’s name and plot number will be allowed to remain in the polytunnel.

4. Responsibility of Microplot Holders

– Microplot holders are solely responsible for the care and maintenance of their seedlings while they are in the polytunnel. This includes regular watering, monitoring for pests, and ensuring that their plants are healthy.

– It is the microplot holder’s responsibility to remove their seedlings from the polytunnel as soon as they are ready for transplantation into their plots.

– The polytunnel should be kept tidy when in use and consideration for others should be a top priority.

5. Removal of Neglected Plants

– Any seedlings that are left unattended, showing signs of neglect (e.g., wilting, dying, or diseased plants), will be considered abandoned.

– If a microplot holder fails to remove or care for their seedlings, the polytunnel coordinator or an appointed committee member will remove and dispose of the plants to free up space for other users.

– The removal of neglected plants will be done without further notice to the owner.

6. Compliance and Review

– All plot holders must comply with this policy to ensure the fair and effective use of the polytunnel. Non-compliance may result in the suspension of use for the plot holder.

– This policy will be reviewed annually by the allotment committee to ensure that it meets the needs of all microplot holders and other users of the polytunnel.

– The Committee decision is final following a review of any complaint regarding the polytunnel and its use.

By following this policy, microplot holders will help maintain a fair and functional shared space that benefits the entire allotment community.

Part 2

Polytunnel Use Policy for Growing Plug Plants for Allotment Members

1. Purpose

This section of the policy outlines the guidelines for the use of the polytunnel area dedicated to growing plug plants for the benefit of allotment members. This initiative is managed by volunteers to support the allotment community by providing quality plug plants for purchase, with proceeds contributing to the sustainability and upkeep of the allotment.

2. Volunteer-Run Plug Plant Area

– The dedicated area within the polytunnel is reserved exclusively for the growing of plug plants by volunteers.

– Any member or waiting list applicant will be offered the opportunity to volunteer in the Allotment in this way and assist with the Polytunnel development.

– Volunteers are responsible for all stages of plug plant production, including seeding, nurturing, and preparing plants for sale.

– All plug plants grown in this area will be placed on shelves clearly marked “For Sale” once they are ready for members to purchase.

3. Notification of Availability

– Allotment members will be notified via email when plug plants are available for purchase.

– The email notifications will include details on the types of plug plants available, pricing, and the process for purchasing.

4. Donation Station

– A “Donation Station” will be established within the polytunnel for members to donate unwanted or excess plug plants.

– Members are encouraged to contribute to the Donation Station, allowing others to benefit from the plants they no longer need.

– Plug plants in the Donation Station are free for any member to take and use in their own plots.

– All donations made through the Donation Station will be used to support the allotment, contributing to its maintenance and improvement.

5. Proceeds and Use of Funds

– Funds generated from the sale of plug plants will be allocated towards the purchase of organic compost and other necessary supplies to support the continued growth of plug plants.

– All financial transactions will be recorded and overseen by the allotment committee to ensure transparency and proper use of funds.

– A portion of the proceeds may also be allocated towards other projects that benefit the allotment community, as determined by the committee.

6. Volunteer Roles and Responsibilities

– Volunteers are crucial to the success of the plug plant initiative and are expected to adhere to best practices in plant care.

– The polytunnel coordinator or a designated volunteer leader will oversee the scheduling, distribution of tasks, and ensure that the plug plant area is well-maintained and productive.

– Any issues or concerns regarding the plug plant area should be reported to the volunteer leader or allotment committee for resolution.

7. Compliance and Review

– All volunteers and members are expected to comply with this policy to ensure the effective and fair operation of the plug plant area.

– This policy will be reviewed annually by the allotment committee, with input from volunteers and members, to ensure it remains relevant and effective in meeting the needs of the community.

By adhering to this policy, the allotment community can sustainably produce and share plug plants, fostering a cooperative and supportive environment that benefits all members.

Polytunnel Policy agreed at AGM 2024 held on the 30th November 2024.

NO LONGER IN FORCE – SEE GCC ALLOTMENT RULES AND REGULATIONS 2024 DOCUMENT

(1) RULES AND REGULATIONS AS TO THE CONSTITUTION OF ALLOTMENT AREA ASSOCIATIONS IN CONNECTION WITH ALLOTMENT PLOTS UNDER THE ADMINISTRATION OF THE COR­PORATION OF THE CITY OF GLASGOW.

1. An association of plotholders shall be formed for the area, and an area committee appointed therefrom as hereinafter provided.
2. The committee for the area shall be elected at the annual general meeting of the plotholders in the· area, and shall consist of a President, Vice-President, Treasurer, Secretary, and not less than seven or more than eleven other members- one-third of the committee to form a quorum.
3. The Area Committee, under the Director of  Parks,  shall have the supervision and control of the plots in the area, and shall confer with  the  Director  as to the  letting  or transferring  of  plots, or as to the expulsion of any member who may  violate  the rules. The committee, prior to the expulsion of any member, must have the consent  of  a majority of members  attending and voting at a general meeting of  plotholders in the area, to which  the person proposed to be expelled will be specially invited and be informed that the question of his expulsion is to be considered. An expelled member  shall have  the  right  of  appeal  against  the  decision to expel him  to the  Corporation  Committee  on Allotments,  and. their decision  shall be final.
4. The Area Committee shall appoint four of their rnembers who shall act as ground inspectors, and whose duties shall be to see that plots are properly cultivated and. that all paths are kept in proper order, and to report to the Area Committee· and the Director of Parks all damage- to fencing or other common property, and any cases of improper cultivation or negligence on the part of plotholders.
5. The President shall preside at all meetings of the plotholders in the area of the Association thereof, and of the Area Committee, and superintend the business of the committee and of the Association. In his absence the Vice-President shall preside, and if both are absent, a chairman shall be appointed from the meeting.
6. The Treasurer shall attend to all cash transactions and keep an account thereof. He shall pay no accounts, unless passed by the committee and signed by the chairman for the time being.
7. The Secretary shall write all the minutes of the Association and of the general and committee meetings of his area and enter them in a minute book to be kept by him, attend to correspondence, and keep a register of plotholders, also a waiting list of applicants for plots, both of which shall be submitted to all meetings for reference and voting purposes if necessary.
8. The Corporation shall fix the terms and conditions of let of the plots and shall collect all rents. The Secretary of the area shall receive from the Director of Parks, on or before the 1st of December in each year, missives of let which he must issue to plotholders on or before 14th December.
9. It shall be a condition of let that all plotholders in the area must become members of their Area Association. Plots will be considered to be let, and to be entered on the list of unlet plots, unless the missive is signed and returned to the Secretary not later than 31st December each year. Any plotholder failing to pay his rent timeously will be reported to the Area Committee.
10. No alteration or amendment of the foregoing rules shall be made, except at the general meeting of the area or a special meeting called for the purpose.

(The foregoing Rules and Regulations were approved by the Corporation on 21st September, 1922. See print of the Minutes, No25 (1921-22), page 2424).

(2) REGULATIONS AS TO ALLOTMENT PLOTS

1. Plots will be let only to ratepayers of the City who make application on the form supplied for that purpose, and who shall be approved of by the Director of Parks, and who are members of the Area Association in which the plot is situated.
2. Applications for Plots must be accompanied by a remittance equal in amount to one year’s rent, which remittance shall be deemed to be the rent from the date of entry till the 31st day of December following.
3. The Plots will be allotted by the Director of Parks, and all Plotholders will require to see that the number of their Plots is properly displayed.
4. Subject to termination as here3inafter provided, the period of let shall be from the date of entry, or, in the case of a renewal of tenancy, from the 1st day of January in each year till the 31st day of December following.
5. No person shall be a tenant of more than one Plot at any one time, and no person to whom a Plot has been let shall sub-let the same without the consent in writing of the Director of Parks.
6. The rent of each Plot shall be such sum as shall be, from time to time, fixed by the Corporation, and shall be paid at the date of entry, and in the case of renewal of tenancy, shall be paid to the Corporation in advance on or before the first day of January in each year, or after the 1st of January, the Corporation may terminate the tenancy.
7. The Plot shall be kept in a tidy condition and in proper cultivation and no livestock shall be allowed to be kept. The pathways surrounding the Plot shall also be kept tidy and free of any material or fixtures.
8. No tenant shall cultivate the Plot wholly or partly for the purpose of trading or market gardening.
9. No greenhouse or other building or fixtures shall be erected on or attached to any Plot, without the consent of the Director of Parks.
10. Where the allotment is situated within any public park, access to the ground can only be had during the same hours as the park is open.
11. Where the allotment area is enclosed by a fence, every plotholder shall, on payment of a deposit of one shilling, be provided by the Corporation with a key for the gate giving access to the ground, which deposit shall be refunded on the key being returned.
12. In entering and leaving the allotment areas, Plotholders must see that the gates are closed and locked.
13. No dogs shall be admitted to the allotment areas unless under proper control.
14. Subject to the provisions of the Allotments (Scotland) Acts, 1892 to 1950, the Corporation may at any time terminate the tenancy of any Plot on the ground belonging to the Parks Department, or any other department of the Corporation, and resume possession thereafterof, on giving one month’s notice in writing. If the allotment area is situated on ground not belonging to the Corporation, the tenancy may be terminated and possession of the ground resumed on giving the notice prescribed in said Acts.
15. In the event of any Plotholder contravening or failing at any time to comply with or implement any of the Regulations as to the Plots, the Corporation shall be entitled to terminate the tenancy of his Plot without any compensation, on giving such Plotholder notice in writing of their intention so to do.

W.KERR, Town Clerk.

H._GARSIDE,’ Director  of Parks,

City  Chambers, ..,. 

Glasgow, 2nd  December,  1959.   

This document can be downloaded here.